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Start with your team’s guidance
Use this as a planning companion—not as a universal requirements list. Your trip leader, sending organization, airline, destination, and medical professionals should guide final decisions.
Documents & money
Keep originals secure and follow your leader’s advice about copies, cash, and document sharing.
Passport or accepted travel identification
Visa or entry documentation, if required
Airline itinerary and baggage confirmation
Travel insurance or program information, if provided
Copies of key documents stored separately
Payment card, cash, and local-currency plan
Emergency contacts and leader phone number
Health & medications
For personal medical questions and destination-specific health guidance, consult qualified professionals.
Prescription medications in original containers
Medication list and clinician information
Travel-friendly first-aid items approved for your needs
Glasses, contacts, and backup supplies
Hydration or motion-sickness supports, if helpful
Required health documents or destination guidance, if applicable
Clothing
Build around weather, local expectations, laundry access, and the work you will actually do.
Modest, climate-appropriate tops
Comfortable bottoms or skirts appropriate to local context
Layers for cool mornings, evenings, or air-conditioned travel
Walking shoes already broken in
Socks and undergarments
Sleepwear
Rain layer, hat, or sun protection as needed
Work or ministry clothing requested by your leader
Personal care
Pack thoughtfully: space, liquids, and local availability can vary.
Toiletries within current airline limits
Sunscreen and insect protection, if appropriate
Reusable water bottle
Hand sanitizer or wipes
Towel or travel laundry supplies, if needed
Personal comfort items that pack lightly
Technology
Keep valuables discreet and follow team guidance about photos, Wi-Fi, data, and social sharing.
Phone and charging cable
Plug adapter or converter, if needed
Portable charger allowed by airline rules
Headphones
Camera or ministry media tools only if approved
Offline copies of itinerary, contacts, and key documents
Ministry supplies
Only bring supplies confirmed with your host or leader; local partners know what will be useful.
Team shirt or identification, if provided
Approved teaching, activity, or hospitality supplies
Notebook, pens, and name tags
Host-partner requested materials
Gifts or resources approved by the team leader
Prayer journal or Bible, if you use one
Travel-day carry-on
Keep your most important, hard-to-replace items with you rather than in checked luggage.
Travel documents and wallet
Medications and essential health items
Phone, charger, and portable battery
Change of clothes or essential layer
Water bottle after security
Snacks that fit travel rules
Team itinerary, contacts, and meeting point
A small comfort item for a long travel day
Team-specific additions
Add your team’s specific packing requests, approved supplies, or instructions.
Final check-in
Packing deadline
Airport meeting plan
Luggage plan
Prayer or preparation focus